Finding the right job in accounting can feel tough when you’re competing against many candidates.

A strong assistant accountant resume can make the difference between getting an interview and being overlooked.

Most hiring managers spend only six seconds reviewing each resume, so yours needs to stand out immediately.

This article provides proven examples, professional templates, and practical writing strategies to help you create an accounting assistant resume that effectively highlights your skills and experience, positioning you for success in a competitive job market.

What Is an Accountant Assistant Resume?

An accounting assistant resume is a professional document that highlights your skills and experience for accounting support roles.

You’ll use this resume to apply for positions involving bookkeeping, data entry, financial reporting, and helping senior accountants with daily tasks.

Hiring managers look for candidates who can handle numbers accurately and work with accounting software like QuickBooks or Excel.

Your resume must quickly show your value since most companies receive hundreds of applications for these positions.

Click here to download a PDF of sample resumes with practical examples to assist you in building a standout accounting assistant resume.

Key Sections to Include in an Accountant Assistant Resume

A strong accounting assistant resume includes key sections that employers expect to see.

These sections keep your information organized and make it easy for hiring managers to find what they’re looking for.

By covering all the essentials, you give yourself the best chance to make a strong first impression.

1. Contact Information

Include your full name, professional email address, phone number, and city/state location.

Add your LinkedIn profile if it’s complete and professional.

Use your name in your email address rather than nicknames.

2. Professional Summary

Write a 3-4 sentence summary highlighting your experience level, key skills, and career focus.

Include specific years of experience and mention relevant accounting software or areas where you have expertise.

3. Skills Section

List both technical and soft skills relevant to accounting work.

Include accounting software like QuickBooks, Excel, or SAP.

Add skills like bookkeeping, accounts payable/receivable, and financial reporting.

4. Work Experience

List your work history in reverse chronological order.

Include company name, job title, employment dates, and 3-4 bullet points describing your accomplishments.

Use numbers and percentages to show your impact.

5. Education

Include your educational background, starting with your highest degree.

List degree type, school name, location, and graduation year.

Recent graduates can include GPA if it’s 3.5 or higher.

6. Certifications

Add relevant certifications such as Certified Bookkeeper (CB) or QuickBooks certifications.

Include certification name, issuing organization, and completion date.

Format of an Accountant Assistant Resume

Your accountant assistant resume should follow this complete structure from top to bottom:

This complete structure ensures your resume appears professional and includes all essential information hiring managers expect to see.

Accounting Assistant Resume Examples

Different experience levels require different resume approaches to highlight your strengths effectively.

Choose the style that matches your background and tailor your content to emphasize the most relevant qualifications for your target position.

Entry-Level Accountant Assistant Resume

Focus on transferable skills from other jobs or internships, such as proficiency with spreadsheets, databases, and any relevant coursework.

Highlight soft skills like attention to detail, organization, and deadline management.

Mention any accounting-related projects or tools used in school.

Sample Resume Structure:

MICHAEL RODRIGUEZ
Accounting Assistant | Recent Graduate
Phone: (312) 555-9876 | Email: [email protected] | Phoenix, AZ

PROFESSIONAL SUMMARY
Recent Accounting graduate with strong foundation in financial principles and 6 months of internship experience. Proficient in Excel, QuickBooks, and data analysis with proven ability to maintain 98% accuracy in financial data entry. Eager to contribute analytical skills and attention to detail to support accounting operations.

CORE SKILLS

• Technical Skills: Excel (Pivot Tables, VLOOKUP), QuickBooks Online, Data Entry, Financial Analysis
• Soft Skills: Attention to Detail, Time Management, Problem Solving, Team Collaboration
• Academic Background: Principles of Accounting, Cost Accounting, Business Statistics

PROFESSIONAL EXPERIENCE

Accounting Intern | Desert Financial Credit Union | Jan 2024 – Jun 2024

• Processed daily deposits and cash transactions with 98% accuracy across 15 branch locations
• Assisted with month-end reconciliations for member accounts totaling $50M in assets
• Updated member information in the core banking system, reducing data inconsistencies by 20%
• Prepared supporting documentation for quarterly audits and regulatory reporting

Administrative Assistant (Part-time) | Valley Small Business Services | Sep 2023 – Dec 2023

• Maintained an accurate filing system for 200+ client accounts and financial documents
• Assisted with invoice processing and payment tracking for small business clients
• Created Excel spreadsheets to track client payments and outstanding balances
• Provided customer service support with 95% satisfaction rating

EDUCATION
Bachelor of Science in Accounting | Arizona State University | May 2024

• Relevant Coursework: Principles of Accounting, Cost Accounting, Business Statistics, Financial Analysis
• GPA: 3.6

ACHIEVEMENTS & PROJECTS

• Dean’s List (Fall 2023, Spring 2024)
• Accounting Club Treasurer – Managed $5,000 budget for student organization events
• Capstone Project: Created financial analysis model for local restaurant chain expansion

Experienced Accountant Assistant Resume

Showcase career growth with specific accomplishments, such as reduced errors or improved processes.

Highlight experience with accounting software and leadership in training or managing projects.

Include metrics like “reduced closing time by 15%” or “managed accounts for 100+ vendors.

Sample Resume Structure:

JENNIFER MARTINEZ
Senior Accounting Assistant | 7+ Years Experience
Phone: (214) 555-3421 | Email: [email protected] | Dallas, TX

PROFESSIONAL SUMMARY
Experienced Accounting Assistant with 7+ years supporting financial operations across manufacturing and retail sectors. Expert in full-cycle accounts payable/receivable management, month-end closing procedures, and financial reporting. Proven track record of reducing processing errors by 40% and streamlining workflows to improve departmental efficiency.

CORE COMPETENCIES

• Financial Systems: SAP, Oracle NetSuite, QuickBooks Enterprise, Excel (Advanced)
• Accounting Functions: AP/AR Management, General Ledger, Month-end Close, Bank Reconciliation
• Leadership: Team Training, Process Improvement, Audit Support, Compliance

PROFESSIONAL EXPERIENCE

Senior Accounting Assistant | Texas Manufacturing Solutions | Aug 2019 – Present

• Manage full-cycle accounts payable for $8M annual expenditures, processing 300+ invoices weekly with 99.5% accuracy
• Lead month-end closing activities, reducing close time from 10 to 6 business days through process automation
• Train and supervise 2 junior accounting clerks, improving team productivity by 30% over 18 months
• Implement new expense management system, resulting in $50K annual cost savings and 40% error reduction

Accounting Assistant | Southwest Retail Group | Mar 2017 – Jul 2019

• Processed accounts receivable for 25 retail locations, reducing DSO from 45 to 32 days
• Reconciled daily cash deposits and credit card transactions across multiple POS systems
• Supported annual audits by preparing schedules and documentation, achieving clean audit results

EDUCATION
Associate of Applied Science in Accounting | Dallas County Community College | 2016

CERTIFICATIONS

• Certified Bookkeeper (CB) | American Institute of Professional Bookkeepers | 2020
• SAP Financial Accounting Certification | SAP Training Center | 2021

Specialized Resume Example

Target specific industries requiring unique knowledge, like healthcare, non-profit, or government accounting.

Emphasize industry-specific experience, relevant certifications, and regulatory compliance knowledge using appropriate terminology.

Sample Resume Structure:

MARIA SANTOS
Non-Profit Accounting Assistant | Grant Compliance Specialist
Phone: (303) 555-9234 | Email: [email protected] | Denver, CO

PROFESSIONAL SUMMARY
Passionate Non-Profit Accounting Assistant with 4+ years of experience supporting charitable organizations through accurate financial management and grant compliance. Committed to advancing social causes through meticulous fund accounting, donor stewardship, and transparent financial reporting. Expert in grant tracking, restricted fund management, and non-profit financial regulations.

CORE COMPETENCIES

• Non-Profit Accounting: Fund Accounting, Grant Compliance, Donor Management, Restricted vs Unrestricted Funds
• Software & Systems: QuickBooks Non-Profit, Blackbaud Financial Edge, DonorPerfect, Excel Advanced
• Regulatory Knowledge: IRS Form 990, GAAP for Non-Profits, Grant Reporting Requirements, Federal Compliance

PROFESSIONAL EXPERIENCE

Non-Profit Accounting Assistant | Rocky Mountain Community Foundation | Mar 2021 – Present

• Manage accounting for $2.8M in grant funds across 15+ programs with 100% compliance record
• Process donor contributions and maintain accurate records for 1,200+ individual and corporate donors
• Prepare monthly financial statements showing restricted vs unrestricted fund balances
• Support annual independent audit preparation, providing detailed documentation and schedules
• Assist with IRS Form 990 preparation and ensure timely filing compliance

Grants Administrator | Denver Youth Services | Aug 2020 – Feb 2021

• Tracked expenditures for 8 federal and state grants totaling $850K annually
• Prepared quarterly financial reports for government funders with zero late submissions
• Maintained detailed project cost allocation records for program directors
• Developed Excel templates to streamline grant reporting processes

EDUCATION & TRAINING
Bachelor of Arts in Social Work | University of Colorado Denver | 2019
Non-Profit Financial Management Certificate | Colorado Non-Profit Association | 2021
Grant Writing Fundamentals | Denver Public Library Foundation | 2020

SPECIALIZED CERTIFICATIONS

• Certified Fund Raising Executive (CFRE) – In Progress
• QuickBooks Non-Profit Certified User | 2021

Common Mistakes to Avoid

Many job seekers make similar errors when creating their accounting assistant resume, which can prevent their application from reaching hiring managers or gaining attention.

Understanding what to avoid helps you create a stronger, more effective resume that stands out from other candidates.

1. Using Vague Job Descriptions

Avoid generic job descriptions that don’t show your specific contributions. Instead of saying “Handled accounts payable,” write “Processed 200+ vendor invoices weekly, maintaining 98% accuracy rate and ensuring all payments met deadline requirements.”

2. Including Too Much Personal Information

Keep personal information to a minimum on your resume.

Don’t include your age, marital status, photo, or other details that aren’t relevant to your job qualifications.

Focus on professional qualifications, work experience, and skills that directly relate to accounting assistant roles.

3. Choosing Complex Designs

Fancy resume designs with multiple colors, graphics, or unusual layouts can cause problems with applicant tracking systems.

Stick to simple, clean designs that prioritize readability and compatibility with different computer systems.

Conclusion

Creating a strong accounting assistant resume is about more than just listing your skills.

It’s important to highlight your experience and abilities in a clear way.

Whether just starting out or have years of experience, make sure your resume shows what’s relevant to the job.

By following the tips, avoiding common mistakes, and using the examples and templates provided, you can make your resume stand out.

Keep it simple, clear, and focused on the job you want.

With a little attention to detail, you’ll be ready to land your next accounting assistant role.

Good luck!

Have tips or questions about building your accounting assistant resume? Share your thoughts in the comments below!