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Florida HR Library

In-depth HR guides to Florida and Federal employment law, policies and form templates in one soft-cover book. Includes what to do and how to do it for everything from pre-hire through post-termination, policies and form templates that you can use as-is or customize, updated online access, email notifications and a weekly e-newsletter

More Details
2018 ada fmla cover final

An Employer's Guide to FMLA and ADA

This guide walks you through the many complicated procedures associated with keeping your business in compliance with the Family and Medical Leave Act (FMLA) and the Americans with Disabilities Act (ADA). More Details
2018 benefits cover copy

Employee Benefits — An Employer's Guide

The laws governing employee benefits are very detailed and very complex. Benefits take many forms, from simple holiday pay to complicated pension plans, this guide is intended to provide a well-rounded overview of the complex principal laws that apply when an employer provides benefits for its employees.  More Details
2018 everify cover

Employment Verification: Immigration, Form I-9, and E-Verify

This guide walks you through the many complicated procedures associated with verifying the work authorization of your workers and maintaining a business that is in compliance with the Immigration Reform and Control Act of 1986 (IRCA). As an employer, you are responsible for verifying that every individual on your workforce is eligible to work in the United States – that means paperwork and lots of it. More Details
2018 hfd final cover

Hiring, Firing and Discipline for Employers

Hiring, firing, and discipline: three topics that affect every employer, no matter the size. Your employees are your greatest resource – however, they also represent a potential source of numerous liability concerns. More Details
2018 wages   hours final cover

Wages and Hours —€“ An Employer's Guide

The Department of Labor estimates that nearly 70% of employers are in violation of the Fair Labor Standards Act (FLSA). With fines and penalties, small errors in wage and hour administration can quickly snowball into embarrassing and expensive situations for your company. When to pay, who to pay, how much to pay – there are so many questions that employers have to answer.  More Details
2018 osha cover

Workplace Safety and Health Compliance Manual

The Workplace Safety and Health Compliance Manual is the essential guide to understanding the OSH Act, OSHA standards, and employer obligations associated with safety and health in the workplace. More Details


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100% money back, satisfaction guarantee

100% money back, satisfaction guarantee

100% money back, satisfaction guarantee

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Product Details

Law Firm: Gunster
Authors: Edward (Ed) Suarz-Solar, Joseph G. Santoro

Description

The 2017 Florida Prime HR Library is your one-stop guide for answers to your questions and to assembling a comprehensive employee handbook. It features necessary forms, sample policies and commentary so you know what to do, how to do it, and why. When your employees know your rules and expectations, you limit miscommunication and keep things running smoothly.

This publication will help you answer questions such as:

  • Do I need to grant paid time off for jury duty?
  • Have I followed the proper steps to enable me to withhold a portion of your employees' wages?
  • Do I pay required overtime compensation to non-exempt employees, which can include salaried employees?
  • What paperwork must be filled out for family and medical leave?
  • What should I include in my bereavement leave policy?
  • Is my business covered by the Pregnancy Leave Act?
  • Do I need a lactation policy?
  • What should I include in my vacation and holiday leave policies?  
  • Plus hundreds of other crucial topics!

Keeping up with employment regulations is complex work for any business.  But good human resources guidance can help employers steer clear of added risk and costly lawsuits.  For years, the Florida Prime HR Library has helped employers and HR personnel find answers quickly.  This is a comprehensive guide to help employers -- from pre-hire through termination.  

Written by top Florida attorneys, the Florida Prime HR Library features:

  • One soft cover book and online access to the Florida Employment Law Manual. 
  • A comprehensive set of hundreds of policies and sample form templates to help you update and/or rewrite your HR manual and employee handbook.
  • Access to HR Update, a weekly e-newsletter that lets you know what's new in the HR world every week.
  • Free access to HRsimple webinars, where attorneys simplify complex employment law topics and help you deal with them.

Have more questions?  Give our customer service team a call at 866-439-2227



Table of Contents

Florida Employment Law Manual

About the Firm
About the Contributors
Features of the HR Library
Chapter 1 Snapshot – An HR audit
Chapter 2 Compliance thresholds
Chapter 3 Basic definitions: A guide to the library
Chapter 4 Hiring
Chapter 5 Consumer reports
Chapter 6 Job descriptions
Chapter 7 New hire reporting
Chapter 8 Introductory periods and training
Chapter 9 Affirmative action
Chapter 10 Immigration
Chapter 11 Discrimination
Chapter 12 New employee orientation
Chapter 13 Flexible work arrangements
Chapter 14 Independent contractors
Chapter 15 Telecommuting
Chapter 16 Pregnancy, vacation, and non-FMLA leaves
Chapter 17 Wages and hours
Chapter 18 Interns and volunteers
Chapter 19 Child labor
Chapter 20 Employee handbooks
Chapter 21 Employee personnel files
Chapter 22 Employee performance reviews
Chapter 23 Training supervisors
Chapter 24 Discipline
Chapter 25 Resolving employee disputes
Chapter 26 Termination
Chapter 27 Whistleblowing
Chapter 28 Plant closing or mass layoff
Chapter 29 Unemployment compensation
Chapter 30 Employee benefits
Chapter 31 Retirement plans
Chapter 32 Cafeteria plans
Chapter 33 Health care continuation
Chapter 34 Health care portability
Chapter 35 Health care privacy and security
Chapter 36 Family and medical leave
Chapter 37 Military leave
Chapter 38 Workers’ compensation
Chapter 39 Relationships in the workplace
Chapter 40 Drugs and alcohol in the workplace
Chapter 41 Smoking in the workplace
Chapter 42 Safety in the workplace
Chapter 43 Workplace violence
Chapter 44 Guns in the workplace
Chapter 45 Privacy in the workplace
Chapter 46 Technology in the workplace
Chapter 47 Social media
Chapter 48 Lie detector tests
Chapter 49 Trade secrets and confidentiality
Chapter 50 Public employers
Chapter 51 Unions
Chapter 52 Diversity in the workplace
Chapter 53 Disaster planning
Chapter 54 Politics in the workplace
Chapter 55 Celebrating in the workplace
Appendix A Recordkeeping requirements
Appendix B Posting requirements
Appendix C Holidays
Appendix D Miscellaneous policies

Forms and Policies

Classification Policy
Disclosure of Compensation Information Policy
Affirmative Action Voluntary Information
Application for At-Will Employment (Option 1)
Application for At-Will Employment (Option 2)
Application for At-Will Employment (Option 3)
Application for At-Will Employment (Option 4)
A Summary of Your Rights under the Fair Credit Reporting Act (FCRA)
Background Release
Educational Reference
Emergency Contact Information Form (Option 1)
Emergency Contact Information Form (Option 2)
Employment Interview Analysis
Employment Reference
Florida New Hire Reporting Form
Forms I-9
Form W-4
Interview Checklist
Interview Checklist 2
Interviewer Evaluation
Interview Form
Job Description
New Employee Progress Report
Offer Letter
Pre-hiring Checklist
Reference Inquiry
Reference Release Form
Rejection Letter
Sample Driving History Form
SSA Verification Letter
Adverse Action Notice
Certification to Consumer Reporting Agency
Disclosure and Authorization to Obtain Reports
Pre-Adverse Action Notice
Tuition Reimbursement Policy
Disclosure of Compensation Information Policy
Form I-9 (2017 - 2019)
Sample Policy Against Harassment
Introductory Period Policy
Employer/Telecommuter Written Agreement Checklist
Telecommuting Agreement Form
Telecommuting Policy
Acknowledgment of Employee Request for Accommodation
Bereavement Leave Policy
Disability Leave Policy
Employee Request for Accommodation
Healthcare Provider's Information
Holiday Policy
Jury Duty Policy
Non-FMLA Parental Leave Policy
Paid Time Off/Paid Leave Bank Policy
Personal Day Policy
Personal Leave Policy
Physician's Release to Return to Work
Request for Leave of Absence (Non-FMLA) Form
Sick Day Policy
Time Off to Vote Policy
Vacation Policy
Employee Payroll Change Notice Form
Employee Rights on Government Contracts Poster
Employee Rights under the FLSA (Federal Minimum Wage) Poster
FLSA Job Questionnaire
Hours of Work Policy (Option 1)
Hours of Work Policy (Option 2)
Notice of Credit Form
Nursing Mothers Policy
Overtime Policy
Payroll Direct Deposit Form
Payroll Policy
Salary Change Recommendation Form
Salary Deduction Policy
Tipped Employee Policy
Tipped Employees Policy
Walsh-Healey Public Contracts Act and Service Contract Act Poster
Workers Rights Under Executive Order 13658 Poster
Worksheet 1 - Overview of the Workforce
Worksheet 2 - Executive Exemption Analysis
Worksheet 3 - Professional Exemption Analysis
Worksheet 4 - Computer Employee Exemption Analysis
Worksheet 5 - Outside Sales Exemption Analysis
Code of Conduct Policy
Discipline Policy
EEO Policy
Equal Employment Opportunity is the Law Poster
Handbook Acknowledgment
Introduction Policy
Non-Harassment Policy
Rules and Regulations Policy
Sexual Harassment Policy
Union-Free Policy (Option 1)
Union-Free Policy (Option 2)
Compensation Review Policy
Exempt (Salaried Employees) Performance Appraisal Form
Generic Performance Appraisal Form
Non-Exempt (Hourly Employee) Performance Appraisal Form
Non-Exempt (Hourly Employee) Performance Appraisal Form (Option 1)
Performance Review Policy
Promotion and Transfer Policy
Self-Peer Evaluation Form
Attendance Policy
Disciplinary Action Record
Disciplinary Rules and Regulations (Sample)
Discipline Documentation Form
Discipline Policy
Equal Employment Complaint Policy
Open Door Policy
Employee Exit interview Form (Option 1)
Employee Exit Interview Form (Option 2)
Employee Exit Interview Form (Option 3)
Employee Separation Form
Internal Exit Checklist
Termination Policy
Health Insurance Policy
Tuition Reimbursement Policy
401(k) Policy
Beneficiary Designation Form (Option 1)
Beneficiary Designation Form (Option 2)
Consent of Spouse
DOL Model COBRA Election Notice
Model General Notice of COBRA Continuation Coverage Rights
Time-of-Hire Notice to Employee, RE: Continuation of Coverage Under COBRA
U.S. DOL Job Loss Poster
Designation Notice
Employee Rights Under the Family and Medical Leave Act Poster
FMLA Policy (Option 1)
FMLA Policy (Option 2)
Long-Term Disability Policy
Notice of Eligibility and Rights & Responsibilities
Physician's Statement Concerning Leave
Request for FMLA Leave Form
Short-Term Disability Policy
Military Leave Policy
VETS-100A Leave
VETS-100 Leave
WH-384 Certification of Qualifying Exigency for Military Family Leave
WH-385 Certification for Serious Injury and Illness of a Current Servicemember
WH-385-V Certification for Serious Injury and Illness of a Veteran for Military Caregiver Leave
Anti-Nepotism Policy
Non-Fraternization Policy
Personal Relationships Policy
Drug-Free Workplace Policy
Employee Drug Testing Policy
Federal Contractor Drug-Alcohol Policy
Sample Drug-Alcohol Consent and Release Form
Smoke-Free Workplace Policy
HIV and AIDS Policy
OSHA Job Safety and Health - It's the Law Poster
Safety and Health Policy (Option 1)
Safety and Health Policy (Option 2)
Safety and Health Policy (Option 3)
Violence Policy
Inspection-Search Policy
Sample Consent to Monitoring Form
Sample Consent to Search Form
Telephone Monitoring Provision (No Routine Monitoring)
Voicemail Policy
Communications Devices Policy
Email Policy
Handheld Electronic Devices Policy (Prohibiting BYOD)
Sample Electronic Communications Policy and Acknowledgment
Blogging Policy
Communications from the Media Policy
Social Media Policy
Business Ethics Policy
Confidentiality Policy (Option 1)
Confidentiality Policy (Option 2)
Conflicts of Interest Policy
Data Security Breach Policy
Sample Non-Competition Non-Solicitation Agreement
Employee Rights Under the National Labor Relations Act (NLRA) Poster
Sample Workplace Diversity Policy
Hurricane-Natural Disasters Policy
No Solicitation-Distribution Policy
Politics in the Workplace Policy
Parties in the Office Policy
Biometrics Policy
Dress Code Policy
Employee Suggestion Program Entry Form
Music-Audio in the Workplace Policy
Personal Conduct Policy
References Policy
References Release Form
Review of Files Policy
Suggestions-Open Door Policy
Telephone Usage Policy



Customer Reviews

HRsimple is the latest update to the Florida Employment Law Manual, which has been a part of the Florida Chamber and helping Florida employers manage their most important resource – their employees – for more than 25 years.

at Florida Chamber of Commerce, Tallahassee, Florida
I have used your books for over 10 years now, and they have always helped me tremendously as an accurate and trustworthy reference tool.

at Hospice of Citrus County, Beverly Hills, Florida
I enjoy the fact that I can use the ACCR Human Resources Manual to find quick answers to the plethora of complicated employment laws and regulation without having to search the Internet. Having this information at my fingertips makes life much easier.

at Sterling-Rock Falls Clinic, Sterling, Florida
The publications that you provide allow us to keep up to date on the latest best practices. In our busy lives it’s refreshing to go to a resource that you can trust.

at Bausch & Lomb, Clearwater, Florida
As an HR professional, I rely on resources to provide me with accurate and up to date information. In 2010, as a new resident to the state of Florida, I needed to have a resource guide to bring me up to speed on Florida’s laws. I found the Florida Employment Law Manual very useful. The Florida Employment Law Manual became a tool that I found myself referring to as my first point of reference. The manual made my transition to Florida and its laws an easy transition.

at ResCare, , Florida
I like your books because they are written in layman terms, are well laid out, and are a terrific reference too. I primarily use the Florida Employment Law Manual. To date I have not had a topic or issue that I could not find in the book.

at ICx Imaging Systems, Apopka, Florida
It is seldom the time in my professional career I come across great products, great customer service and fabulous personalities. I have ordered your books as resources and reference materials for the last four years and have been a great information tool for our agency. HR Simple Online Tool has been filled with informative resources, legal and current descriptions and forms that are updated every year depending on the governmental or DOL’s rules and changes. Recently, I had the fun-filled experience of speaking to your staff and spoke with Paula who knows HRsimple very well and assisted me with the information I was looking for.

at Human Resources & Risk Management, , Florida
I have been using the Florida Employment Law Manual for several years and have been extremely pleased with the ease of use and the time that it saves. I keep the book on my desk and it is usually worn out before time to renew. The Florida Employment Law Manual and the Model Policies and Form for Florida Employers are and will remain a number one source of information for me.

at The City of Palmetto, Palmetto, Florida
Our company does not have an official Human Resources Department. I have what is known as *hands on* H.R. training. Your human resource publications have guided me through many issues such as I-9, FMLA and policy book. The money I spend for the publications each year have more than paid for themselves.

at S&S Food Stores, Lake City, Florida

hrsimple.com is a must-have not only for HR professionals in the state, but for labor and employee relations professionals, employment lawyers and small business owners. It is comprehensive in scope, addressing the many legal and compliance issues that face employers from recruiting to retirement. Yet, despite the wide range of issues covered, and the complexity of those issues, information is easy to find and comprehend, avoiding much of the legal-speak that can often be difficult to interpret.



at Challenger, Gray & Christmas, Inc., Chicago, Illinois

Product Details

Law Firm: Ford & Harrison LLP
Authors: Nancy Van der Veer Holt

Description

This guide walks you through the many complicated procedures associated with keeping your business in compliance with the Family and Medical Leave Act (FMLA) and the Americans with Disabilities Act (ADA).  As an employer, you are responsible for seeing to the needs of your employees, and this guide helps you navigate through the complex situations that arise when an employee requires medical leave or a reasonable accommodation for a disability.  Have you ever asked a question like one of the following:

• Who is eligible for medical leave?
• What constitutes a disability?
• Which documentation can I request from an employee seeking medical leave?
• What if I can not afford to accommodate a disability? 
• Which forms need to be completed for military family leave?

Failure to comply with the FMLA and ADA correctly can lead to costly penalties. That is why this publication includes tips and tricks, forms, and more to keep you out of trouble and in compliance with the law. 

This publication also includes important information on other leave and disability issues. Check out these topics if you are unfamiliar with FMLA and ADA or want to brush up on what’s important:

• Do same-sex domestic partners qualify for family medical leave?
• Do I need to keep medical records separate from other employee files?
• Am I practicing reasonable accommodation?
• Am I properly displaying all FMLA posters?
• What pre-employment questions are considered discriminatory?



Tables of Contents

An Employer’s Guide to FMLA and ADA

About the Firm
About the Author
Introduction
Snapshot
1. The Family and Medical Leave Act
2. FMLA definitions
3. Employer coverage and employee eligibility
4. Reasons for leave
5. Serious health conditions
6. Military leave under the FMLA
7. Length of leave
8. Notice and documentation – employee obligations and employer challenges
9. Certifications necessary for leave
10. Employer notice and documentation requirements
11. Employee rights under the FMLA
12. Enforcement of the FMLA
13. FMLA and DOL updates
14. Introduction to the ADA
15. The ADA Amendments Act
16. Employers and ADA protection
17. “Disability” in detail
18. Reasonable accommodation under the ADA
19. The Pregnancy Discrimination Act
20. How the ADA impacts your business
21. Enforcement of the ADA
A. Leave and other state laws



Customer Reviews

HRsimple is the latest update to the Florida Employment Law Manual, which has been a part of the Florida Chamber and helping Florida employers manage their most important resource – their employees – for more than 25 years.

at Florida Chamber of Commerce, Tallahassee, Florida
I have used your books for over 10 years now, and they have always helped me tremendously as an accurate and trustworthy reference tool.

at Hospice of Citrus County, Beverly Hills, Florida
I enjoy the fact that I can use the ACCR Human Resources Manual to find quick answers to the plethora of complicated employment laws and regulation without having to search the Internet. Having this information at my fingertips makes life much easier.

at Sterling-Rock Falls Clinic, Sterling, Florida
The publications that you provide allow us to keep up to date on the latest best practices. In our busy lives it’s refreshing to go to a resource that you can trust.

at Bausch & Lomb, Clearwater, Florida
As an HR professional, I rely on resources to provide me with accurate and up to date information. In 2010, as a new resident to the state of Florida, I needed to have a resource guide to bring me up to speed on Florida’s laws. I found the Florida Employment Law Manual very useful. The Florida Employment Law Manual became a tool that I found myself referring to as my first point of reference. The manual made my transition to Florida and its laws an easy transition.

at ResCare, , Florida
I like your books because they are written in layman terms, are well laid out, and are a terrific reference too. I primarily use the Florida Employment Law Manual. To date I have not had a topic or issue that I could not find in the book.

at ICx Imaging Systems, Apopka, Florida
It is seldom the time in my professional career I come across great products, great customer service and fabulous personalities. I have ordered your books as resources and reference materials for the last four years and have been a great information tool for our agency. HR Simple Online Tool has been filled with informative resources, legal and current descriptions and forms that are updated every year depending on the governmental or DOL’s rules and changes. Recently, I had the fun-filled experience of speaking to your staff and spoke with Paula who knows HRsimple very well and assisted me with the information I was looking for.

at Human Resources & Risk Management, , Florida
I have been using the Florida Employment Law Manual for several years and have been extremely pleased with the ease of use and the time that it saves. I keep the book on my desk and it is usually worn out before time to renew. The Florida Employment Law Manual and the Model Policies and Form for Florida Employers are and will remain a number one source of information for me.

at The City of Palmetto, Palmetto, Florida
Our company does not have an official Human Resources Department. I have what is known as *hands on* H.R. training. Your human resource publications have guided me through many issues such as I-9, FMLA and policy book. The money I spend for the publications each year have more than paid for themselves.

at S&S Food Stores, Lake City, Florida

hrsimple.com is a must-have not only for HR professionals in the state, but for labor and employee relations professionals, employment lawyers and small business owners. It is comprehensive in scope, addressing the many legal and compliance issues that face employers from recruiting to retirement. Yet, despite the wide range of issues covered, and the complexity of those issues, information is easy to find and comprehend, avoiding much of the legal-speak that can often be difficult to interpret.



at Challenger, Gray & Christmas, Inc., Chicago, Illinois

Product Details

Law Firm: Ogletree, Deakins, Nash, Smoak & Stewart, P.C.
Authors: C. John Wentzell, Jr., Ellisa H. Culp, Eric D. Penkert, Jeanne E. Floyd, Thomas M. Christina, Vance E. Drawdy

Description

The laws governing employee benefits are very detailed and very complex. Benefits take many forms, from simple holiday pay to complicated pension plans, this guide is intended to provide a well-rounded overview of the complex principal laws that apply when an employer provides benefits for its employees. 

From basic definitions to information on particular types of benefits, this guide covers what you need to know to stay in compliance. Have you ever asked a question like this:

• Are my benefits plan subject to the Employee Retirement Income Security Act?
• What are the advantages of group health plans?
• How will the Health Care Reform Act affect my coverage?
• When should severance be paid?
• What health care coverage is available for recently terminated employees?

Providing your employees with benefits can open you up to discrimination claims under the Equal Employment Opportunity Commission (EEOC) and the Age Discrimination and Employment Act (ADEA). That’s why this publication includes in-depth explanations, tips for compliance, and a break down of benefit types to keep your business out of trouble. 



Tables of Contents

Employee Benefits – An Employer's Guide

About the Firm
About the Author
Preface
Chapter 1: Employee benefits law
Chapter 2: Life insurance
Chapter 3: Health benefit plans
Chapter 4: Regulation of group health plans
Chapter 5: Healthcare reform
Chapter 6: Disability plans
Chapter 7: Severance plans
Chapter 8: Cafeteria plans
Chapter 9: Retirement plans
Chapter 10: Additional 401(k) qualification requirements
Chapter 11: Non-qualified deferred compensation plans
Chapter 12: Employee communication under ERISA
Chapter 13: Fiduciary duties under ERISA
Chapter 14: Other fringe benefits



Customer Reviews

HRsimple is the latest update to the Florida Employment Law Manual, which has been a part of the Florida Chamber and helping Florida employers manage their most important resource – their employees – for more than 25 years.

at Florida Chamber of Commerce, Tallahassee, Florida
I have used your books for over 10 years now, and they have always helped me tremendously as an accurate and trustworthy reference tool.

at Hospice of Citrus County, Beverly Hills, Florida
I enjoy the fact that I can use the ACCR Human Resources Manual to find quick answers to the plethora of complicated employment laws and regulation without having to search the Internet. Having this information at my fingertips makes life much easier.

at Sterling-Rock Falls Clinic, Sterling, Florida
The publications that you provide allow us to keep up to date on the latest best practices. In our busy lives it’s refreshing to go to a resource that you can trust.

at Bausch & Lomb, Clearwater, Florida
As an HR professional, I rely on resources to provide me with accurate and up to date information. In 2010, as a new resident to the state of Florida, I needed to have a resource guide to bring me up to speed on Florida’s laws. I found the Florida Employment Law Manual very useful. The Florida Employment Law Manual became a tool that I found myself referring to as my first point of reference. The manual made my transition to Florida and its laws an easy transition.

at ResCare, , Florida
I like your books because they are written in layman terms, are well laid out, and are a terrific reference too. I primarily use the Florida Employment Law Manual. To date I have not had a topic or issue that I could not find in the book.

at ICx Imaging Systems, Apopka, Florida
It is seldom the time in my professional career I come across great products, great customer service and fabulous personalities. I have ordered your books as resources and reference materials for the last four years and have been a great information tool for our agency. HR Simple Online Tool has been filled with informative resources, legal and current descriptions and forms that are updated every year depending on the governmental or DOL’s rules and changes. Recently, I had the fun-filled experience of speaking to your staff and spoke with Paula who knows HRsimple very well and assisted me with the information I was looking for.

at Human Resources & Risk Management, , Florida
I have been using the Florida Employment Law Manual for several years and have been extremely pleased with the ease of use and the time that it saves. I keep the book on my desk and it is usually worn out before time to renew. The Florida Employment Law Manual and the Model Policies and Form for Florida Employers are and will remain a number one source of information for me.

at The City of Palmetto, Palmetto, Florida
Our company does not have an official Human Resources Department. I have what is known as *hands on* H.R. training. Your human resource publications have guided me through many issues such as I-9, FMLA and policy book. The money I spend for the publications each year have more than paid for themselves.

at S&S Food Stores, Lake City, Florida

hrsimple.com is a must-have not only for HR professionals in the state, but for labor and employee relations professionals, employment lawyers and small business owners. It is comprehensive in scope, addressing the many legal and compliance issues that face employers from recruiting to retirement. Yet, despite the wide range of issues covered, and the complexity of those issues, information is easy to find and comprehend, avoiding much of the legal-speak that can often be difficult to interpret.



at Challenger, Gray & Christmas, Inc., Chicago, Illinois

Product Details

Law Firm: The Cavanagh Law Firm P.A.
Authors: David A. Selden, Heidi Nunn-Gilman, Jennifer L. Sellers, Julie A. Pace, Yijee Jeong

Description

This guide walks you through the many complicated procedures associated with verifying the work authorization of your workers and maintaining a business that is in compliance with the Immigration Reform and Control Act of 1986 (IRCA). As an employer, you are responsible for verifying that every individual on your workforce is eligible to work in the United States – that means paperwork and lots of it!

Completing the Form I-9 is a crucial step in the employment process, but one that is riddled with pitfalls for employers. Have you ever asked a question like this:

• Where do I get the I-9 form?
• Who do I submit it to?
• Which documents can be used to complete the I-9? Passports? Driver’s licenses? Do they count?
• How can I be sure that I am filling the form out correctly? 
• What if I have employees who have worked for me prior to November 6, 1986?

Failure to complete the Form I-9 correctly can lead to costly penalties. That is why this publication includes tips and tricks, forms, checklists, and more to keep you out of trouble and in compliance with the law. 

This publication also includes important information on other employment verification issues. Check out these topics if you are unfamiliar with employment verification or want to brush up on what’s important:

• Have all of your employees hired after November 6, 1986, completed I-9 Forms, and do you have the I-9 Form for each current employee?
• Do you make photocopies of the identification documents provided by your employees?
• Do you know what to do if an immigration officer has a warrant for the arrest of an employee? 
• Do you inform an employee of a Further Action Notice and give an opportunity to contest? 

 



Tables of Contents

Employment Verification: Immigration, Form I-9, and E-Verify

About the Firm
About the Authors
Chapter 1 Snapshot
Chapter 2 Immigration and employment
Chapter 3 Immigration visas
Chapter 4 I-9 Form
Chapter 5 Tips to complete the I-9 Form
Chapter 6 Conducting internal audits
Chapter 7 Expired documents and the I-9 Form
Chapter 8 Anti-discrimination under IRCA
Chapter 9 Electronic completion and storage of Form I-9
Chapter 10 No-match letter and wage reporting compliance
Chapter 11 Additional social security number verification services
Chapter 12 Investigations
Chapter 13 IMAGE program
Chapter 14 Responding to visits and calls regarding immigration
Chapter 15 E-Verify
Chapter 16 E-Verify regulations for federal contractors and subcontractors
Chapter 17 Helpful steps to comply with E-Verify requirements
Chapter 18 Criminal enforcement and I-9 audits
Appendix A Sample memorandum



Customer Reviews

HRsimple is the latest update to the Florida Employment Law Manual, which has been a part of the Florida Chamber and helping Florida employers manage their most important resource – their employees – for more than 25 years.

at Florida Chamber of Commerce, Tallahassee, Florida
I have used your books for over 10 years now, and they have always helped me tremendously as an accurate and trustworthy reference tool.

at Hospice of Citrus County, Beverly Hills, Florida
I enjoy the fact that I can use the ACCR Human Resources Manual to find quick answers to the plethora of complicated employment laws and regulation without having to search the Internet. Having this information at my fingertips makes life much easier.

at Sterling-Rock Falls Clinic, Sterling, Florida
The publications that you provide allow us to keep up to date on the latest best practices. In our busy lives it’s refreshing to go to a resource that you can trust.

at Bausch & Lomb, Clearwater, Florida
As an HR professional, I rely on resources to provide me with accurate and up to date information. In 2010, as a new resident to the state of Florida, I needed to have a resource guide to bring me up to speed on Florida’s laws. I found the Florida Employment Law Manual very useful. The Florida Employment Law Manual became a tool that I found myself referring to as my first point of reference. The manual made my transition to Florida and its laws an easy transition.

at ResCare, , Florida
I like your books because they are written in layman terms, are well laid out, and are a terrific reference too. I primarily use the Florida Employment Law Manual. To date I have not had a topic or issue that I could not find in the book.

at ICx Imaging Systems, Apopka, Florida
It is seldom the time in my professional career I come across great products, great customer service and fabulous personalities. I have ordered your books as resources and reference materials for the last four years and have been a great information tool for our agency. HR Simple Online Tool has been filled with informative resources, legal and current descriptions and forms that are updated every year depending on the governmental or DOL’s rules and changes. Recently, I had the fun-filled experience of speaking to your staff and spoke with Paula who knows HRsimple very well and assisted me with the information I was looking for.

at Human Resources & Risk Management, , Florida
I have been using the Florida Employment Law Manual for several years and have been extremely pleased with the ease of use and the time that it saves. I keep the book on my desk and it is usually worn out before time to renew. The Florida Employment Law Manual and the Model Policies and Form for Florida Employers are and will remain a number one source of information for me.

at The City of Palmetto, Palmetto, Florida
Our company does not have an official Human Resources Department. I have what is known as *hands on* H.R. training. Your human resource publications have guided me through many issues such as I-9, FMLA and policy book. The money I spend for the publications each year have more than paid for themselves.

at S&S Food Stores, Lake City, Florida

hrsimple.com is a must-have not only for HR professionals in the state, but for labor and employee relations professionals, employment lawyers and small business owners. It is comprehensive in scope, addressing the many legal and compliance issues that face employers from recruiting to retirement. Yet, despite the wide range of issues covered, and the complexity of those issues, information is easy to find and comprehend, avoiding much of the legal-speak that can often be difficult to interpret.



at Challenger, Gray & Christmas, Inc., Chicago, Illinois

Product Details

Law Firm: Ford & Harrison LLP
Authors: Frank L. Day, Jr., Jessica D. Tsuda, Robbin Hutton

Description

Hiring, firing, and discipline: three topics that affect every employer, no matter the size. Your employees are your greatest resource – however, they also represent a potential source of numerous liability concerns. This manual focuses on all the issues faced by employers and managers, with seven state-by-state charts and 18 chapters, covering topics such as:

Pre-employment issues
• Crafting a task-focused job advertisement
• Handling applications
• How to establish an employment-at-will doctrine

Interviews
• Sample questions and what to avoid asking about
• ADA concerns like reasonable accommodation
• Union-related questions

Employee personnel files
• Separation of medical paperwork
• Employee access
• Sarbanes-Oxley compliance

Discipline and termination
• Performance appraisals and progressive discipline
• Common discipline and discharge pitfalls
• Tips for a risk-free termination meeting



Tables of Contents

Hiring, Firing and Discipline for Employers

About the Firm
About the Authors
Chapter 1 Snapshot
Chapter 2 Pre-employment issues
Chapter 3 Pre-employment testing
Chapter 4 Interviews
Chapter 5 Background checks
Chapter 6 The employment relationship
Chapter 7 New hire reporting
Chapter 8 Policy manuals and employee handbooks
Chapter 9 Employee personnel files
Chapter 10 Employment contracts
Chapter 11 Non-compete agreements and trade secrets
Chapter 12 Affirmative action
Chapter 13 Discipline
Chapter 14 Termination
Chapter 15 Layoffs
Chapter 16 Employment litigation
Chapter 17 Union organizing activity
Chapter 18 Social media
Appendix A Federal recordkeeping requirements
Appendix B Posting requirements



Customer Reviews

HRsimple is the latest update to the Florida Employment Law Manual, which has been a part of the Florida Chamber and helping Florida employers manage their most important resource – their employees – for more than 25 years.

at Florida Chamber of Commerce, Tallahassee, Florida
I have used your books for over 10 years now, and they have always helped me tremendously as an accurate and trustworthy reference tool.

at Hospice of Citrus County, Beverly Hills, Florida
I enjoy the fact that I can use the ACCR Human Resources Manual to find quick answers to the plethora of complicated employment laws and regulation without having to search the Internet. Having this information at my fingertips makes life much easier.

at Sterling-Rock Falls Clinic, Sterling, Florida
The publications that you provide allow us to keep up to date on the latest best practices. In our busy lives it’s refreshing to go to a resource that you can trust.

at Bausch & Lomb, Clearwater, Florida
As an HR professional, I rely on resources to provide me with accurate and up to date information. In 2010, as a new resident to the state of Florida, I needed to have a resource guide to bring me up to speed on Florida’s laws. I found the Florida Employment Law Manual very useful. The Florida Employment Law Manual became a tool that I found myself referring to as my first point of reference. The manual made my transition to Florida and its laws an easy transition.

at ResCare, , Florida
I like your books because they are written in layman terms, are well laid out, and are a terrific reference too. I primarily use the Florida Employment Law Manual. To date I have not had a topic or issue that I could not find in the book.

at ICx Imaging Systems, Apopka, Florida
It is seldom the time in my professional career I come across great products, great customer service and fabulous personalities. I have ordered your books as resources and reference materials for the last four years and have been a great information tool for our agency. HR Simple Online Tool has been filled with informative resources, legal and current descriptions and forms that are updated every year depending on the governmental or DOL’s rules and changes. Recently, I had the fun-filled experience of speaking to your staff and spoke with Paula who knows HRsimple very well and assisted me with the information I was looking for.

at Human Resources & Risk Management, , Florida
I have been using the Florida Employment Law Manual for several years and have been extremely pleased with the ease of use and the time that it saves. I keep the book on my desk and it is usually worn out before time to renew. The Florida Employment Law Manual and the Model Policies and Form for Florida Employers are and will remain a number one source of information for me.

at The City of Palmetto, Palmetto, Florida
Our company does not have an official Human Resources Department. I have what is known as *hands on* H.R. training. Your human resource publications have guided me through many issues such as I-9, FMLA and policy book. The money I spend for the publications each year have more than paid for themselves.

at S&S Food Stores, Lake City, Florida

hrsimple.com is a must-have not only for HR professionals in the state, but for labor and employee relations professionals, employment lawyers and small business owners. It is comprehensive in scope, addressing the many legal and compliance issues that face employers from recruiting to retirement. Yet, despite the wide range of issues covered, and the complexity of those issues, information is easy to find and comprehend, avoiding much of the legal-speak that can often be difficult to interpret.



at Challenger, Gray & Christmas, Inc., Chicago, Illinois

Product Details

Law Firm: Squire Patton Boggs
Authors: Jill S. Kirila, Meghan E. Hill, Shennan Harris

Description

The Department of Labor estimates that nearly 70% of employers are in violation of the Fair Labor Standards Act (FLSA). With fines and penalties, small errors in wage and hour administration can quickly snowball into embarrassing and expensive situations for your company. When to pay, who to pay, how much to pay – there are so many questions that employers have to answer. 

This manual focuses on all of these wage-related issues, providing 20 chapters and 2 appendices, covering topics such as: 

Covered and exempt employees
• Exempt vs. non-exempt employees
• Classifying trainees and interns
• Commonly asked questions and answers 

Determining work time
• Defining “hours worked”
• Rest and meal periods
• How to record work time

Overtime compensation
• Computation of overtime compensation
• Exemptions from overtime
• Unauthorized overtime

In addition to in-depth material concerning the federal Fair Labor Standards Act (FLSA), this guide is complete with state-by-state charts breaking down specific, local regulations. Check out tables detailing:

• State minimum wage amounts
• State payment of wages (including payment of final wages)
• State direct deposit regulations



Tables of Contents

Wages and Hours – An Employer’s Guide

About the Firm
About the Authors
Chapter 1: Snapshot
Chapter 2: Overview
Chapter 3: Covered employers
Chapter 4: Workers not covered by the FLSA
Chapter 5: Leased or temporary employees
Chapter 6: White-collar exemptions
Chapter 7: Additional exemptions
Chapter 8: Non-exempt employees – minimum wage requirements
Chapter 9: Non-exempt employees – overtime compensation
Chapter 10: Non-exempt employees – what counts as “wages”?
Chapter 11 Non-exempt employees – determining work time
Chapter 12: Deductions from pay
Chapter 13: FLSA recordkeeping requirements
Chapter 14: Enforcement
Chapter 15: Remote workers and telecommuting
Chapter 16: Posting requirements
Chapter 17: Employment of minors
Chapter 18: Equal pay
Chapter 19: Payment of wages
Chapter 20: Where to go for more information
Appendix A: State agencies
Appendix B: Wage and Hour District Offices



Customer Reviews

HRsimple is the latest update to the Florida Employment Law Manual, which has been a part of the Florida Chamber and helping Florida employers manage their most important resource – their employees – for more than 25 years.

at Florida Chamber of Commerce, Tallahassee, Florida
I have used your books for over 10 years now, and they have always helped me tremendously as an accurate and trustworthy reference tool.

at Hospice of Citrus County, Beverly Hills, Florida
I enjoy the fact that I can use the ACCR Human Resources Manual to find quick answers to the plethora of complicated employment laws and regulation without having to search the Internet. Having this information at my fingertips makes life much easier.

at Sterling-Rock Falls Clinic, Sterling, Florida
The publications that you provide allow us to keep up to date on the latest best practices. In our busy lives it’s refreshing to go to a resource that you can trust.

at Bausch & Lomb, Clearwater, Florida
As an HR professional, I rely on resources to provide me with accurate and up to date information. In 2010, as a new resident to the state of Florida, I needed to have a resource guide to bring me up to speed on Florida’s laws. I found the Florida Employment Law Manual very useful. The Florida Employment Law Manual became a tool that I found myself referring to as my first point of reference. The manual made my transition to Florida and its laws an easy transition.

at ResCare, , Florida
I like your books because they are written in layman terms, are well laid out, and are a terrific reference too. I primarily use the Florida Employment Law Manual. To date I have not had a topic or issue that I could not find in the book.

at ICx Imaging Systems, Apopka, Florida
It is seldom the time in my professional career I come across great products, great customer service and fabulous personalities. I have ordered your books as resources and reference materials for the last four years and have been a great information tool for our agency. HR Simple Online Tool has been filled with informative resources, legal and current descriptions and forms that are updated every year depending on the governmental or DOL’s rules and changes. Recently, I had the fun-filled experience of speaking to your staff and spoke with Paula who knows HRsimple very well and assisted me with the information I was looking for.

at Human Resources & Risk Management, , Florida
I have been using the Florida Employment Law Manual for several years and have been extremely pleased with the ease of use and the time that it saves. I keep the book on my desk and it is usually worn out before time to renew. The Florida Employment Law Manual and the Model Policies and Form for Florida Employers are and will remain a number one source of information for me.

at The City of Palmetto, Palmetto, Florida
Our company does not have an official Human Resources Department. I have what is known as *hands on* H.R. training. Your human resource publications have guided me through many issues such as I-9, FMLA and policy book. The money I spend for the publications each year have more than paid for themselves.

at S&S Food Stores, Lake City, Florida

hrsimple.com is a must-have not only for HR professionals in the state, but for labor and employee relations professionals, employment lawyers and small business owners. It is comprehensive in scope, addressing the many legal and compliance issues that face employers from recruiting to retirement. Yet, despite the wide range of issues covered, and the complexity of those issues, information is easy to find and comprehend, avoiding much of the legal-speak that can often be difficult to interpret.



at Challenger, Gray & Christmas, Inc., Chicago, Illinois

Product Details

Law Firm: Fisher & Phillips LLP
Authors: Edwin G. Foulke, Jr.

Description

The Workplace Safety and Health Compliance Manual is the essential guide to understanding the OSH Act, OSHA standards, and employer obligations associated with safety and health in the workplace. This book covers topics such as: 

• Recordkeeping requirements
• Reporting requirements
• Inspections
• Citations and civil penalties
• Affirmative defenses 
• Development of a comprehensive health and safety program

In addition to 14 in-depth chapters, the guide provides 31 appendices to help employers stay in compliance with the OSH Act, including:

• Development of a comprehensive health and safety program
• Safety and inspection checklists
• Model hazard communication and lockout/tagout programs
• Sample forms (OSHA Form 300 and hazard assessment)
• State-specific contact information 
• Emergency action plan
• U.S. Department of Labor regional OSHA offices 

This publication was written by Ed Foulke, Jr., a partner with Fisher & Phillips LLP and former head of the Occupational Safety and Health Administration in Washington, DC.



Tables of Contents

Workplace Safety and Health Compliance Manual

About the Firm
About the Author
1. Snapshot
2. Introduction
3. Duties and responsibilities
4. Employer's general duty
5. OSHA recordkeeping requirements
6. Significant standards
7. Inspections
8. Citations and civil penalties
9. Settling citations
10. Procedural and affirmative defenses
11. Criminal penalties
12. Developing a comprehensive health and safety program
13. Whistleblower protection
14. Emergency response and preparedness
A. Required postings
B. OSHA Forms 300 and 300A
C. Reporting fatalities, hospitalization, amputation, loss of eye incidents
D. Partially exempt industries from OSHA recordkeeping requirements
E. Safety checklist
F. Inspection checklist
G. U.S. Department of Labor regional OSHA offices
H. Directory of states with approved occupational safety and health plans
I. State plan review commissions/boards
J. State plan notice of contest timeline
K. Safety and health management systems
L. Sample emergency action plan
M. Emergency action plan checklist
N. Safety and health policy
O. Model written hazard communication program
P. Time period for filing complaint under whistleblower statutes
Q. Company’s commitment to safety
R. Safety strategies
S. Model written lock out/tag out program
T. Hazard assessment form
U. Vaccination acknowledgment
V. National, regional, Local, and special emphasis inspection programs
W. OSHA’s frequently cited “low-hanging fruit” standards
X. OSHA Injury & Illness Recordability Worksheet
Y. Getting off OSHA’s Severe Violator’s Enforcement Program
Z. Union Representatives and Walk-around Inspections
AA. Safety-Incentive Programs
BB. Publishing worker injury data
CC. Handling violence in the workplace
DD. OSHA increases focus on safety for temporary employees
EE. Occupational injury and illness reporting policy



Customer Reviews

HRsimple is the latest update to the Florida Employment Law Manual, which has been a part of the Florida Chamber and helping Florida employers manage their most important resource – their employees – for more than 25 years.

at Florida Chamber of Commerce, Tallahassee, Florida
I have used your books for over 10 years now, and they have always helped me tremendously as an accurate and trustworthy reference tool.

at Hospice of Citrus County, Beverly Hills, Florida
I enjoy the fact that I can use the ACCR Human Resources Manual to find quick answers to the plethora of complicated employment laws and regulation without having to search the Internet. Having this information at my fingertips makes life much easier.

at Sterling-Rock Falls Clinic, Sterling, Florida
The publications that you provide allow us to keep up to date on the latest best practices. In our busy lives it’s refreshing to go to a resource that you can trust.

at Bausch & Lomb, Clearwater, Florida
As an HR professional, I rely on resources to provide me with accurate and up to date information. In 2010, as a new resident to the state of Florida, I needed to have a resource guide to bring me up to speed on Florida’s laws. I found the Florida Employment Law Manual very useful. The Florida Employment Law Manual became a tool that I found myself referring to as my first point of reference. The manual made my transition to Florida and its laws an easy transition.

at ResCare, , Florida
I like your books because they are written in layman terms, are well laid out, and are a terrific reference too. I primarily use the Florida Employment Law Manual. To date I have not had a topic or issue that I could not find in the book.

at ICx Imaging Systems, Apopka, Florida
It is seldom the time in my professional career I come across great products, great customer service and fabulous personalities. I have ordered your books as resources and reference materials for the last four years and have been a great information tool for our agency. HR Simple Online Tool has been filled with informative resources, legal and current descriptions and forms that are updated every year depending on the governmental or DOL’s rules and changes. Recently, I had the fun-filled experience of speaking to your staff and spoke with Paula who knows HRsimple very well and assisted me with the information I was looking for.

at Human Resources & Risk Management, , Florida
I have been using the Florida Employment Law Manual for several years and have been extremely pleased with the ease of use and the time that it saves. I keep the book on my desk and it is usually worn out before time to renew. The Florida Employment Law Manual and the Model Policies and Form for Florida Employers are and will remain a number one source of information for me.

at The City of Palmetto, Palmetto, Florida
Our company does not have an official Human Resources Department. I have what is known as *hands on* H.R. training. Your human resource publications have guided me through many issues such as I-9, FMLA and policy book. The money I spend for the publications each year have more than paid for themselves.

at S&S Food Stores, Lake City, Florida

hrsimple.com is a must-have not only for HR professionals in the state, but for labor and employee relations professionals, employment lawyers and small business owners. It is comprehensive in scope, addressing the many legal and compliance issues that face employers from recruiting to retirement. Yet, despite the wide range of issues covered, and the complexity of those issues, information is easy to find and comprehend, avoiding much of the legal-speak that can often be difficult to interpret.



at Challenger, Gray & Christmas, Inc., Chicago, Illinois